Data Management

What Can I Do to Access My Data?

No matter what types of documents you're trying to keep track of, we have the tools you need to ensure that they end up in the right place.

When you’re looking for a safe and secure place to store your data, it’s important to carefully consider all your options. Your most valuable information deserves to be placed somewhere you can trust. In addition, it’s important to ensure that you can easily access your data at any time you need. This helps give you the peace of mind that you need when handling vital information. At Scan-Optics, we specialize in providing a secure home for all of your most important data. If you’re interested in learning more about our services, here’s everything you need to know about storing and accessing your information through our data management solutions.

How To Access Your Data

When you need to gain access to your data, you can trust our safe, accurate and industry-trusted data management system to get the job done. Each step of our process is designed to keep your documents secure at all times. Here’s what you can expect from data management with Scan-Optics.

Step 1: Scanning

We pride ourselves on using the latest and most cutting-edge scanning technology. With years of experience in scanning under our belt, you can be sure that your documents will be safe with us. Every step of the process, from pickup to storage, is no problem for our experts. As part of our global network of authorized scanning centers, we’ve also designed an easy.forward™ Platform that can effortlessly transform your documents.

Step 2: Intelligent Data Capture

Once we’ve scanned your documents, we take the time to thoroughly read and gather data from the documents. Our data capture technologies are specifically built to extract key information from your files, including dates, names, invoice numbers and more. Next, the data capture technology caters this data to the specific needs of your system. To ensure that the information collected is as accurate as possible, we use specialized AI technologies that aim to optimize the data validation process.

Step 3: Routing and Integration

To quickly access your data, you need to ensure that it’s in the right place. We use process robotics to determine the optimal location for your data within your software application. Once we’ve identified the ideal storage location, we use our easy.forward™ system to store your documents in a way that satisfies your unique needs and goals.

Step 4: Easy Access

You don’t have to wait long to gain access to your most valuable data. In just 2 hours, you’ll have the chance to view your information within our easily navigable system. Our experts also make sure that your data is better than you left it once it’s delivered to you. You can expect all of your data to be fully categorized, readable, consistent and properly stored upon arrival. Overall, you’ll find that your data is improved significantly when you trust our top-tier technology to properly enhance it and store it.

Improve the Way You Store Data With Scan-Optics

At Scan-Optics, we take data storage and access seriously. No matter what types of documents you’re trying to keep track of, we have the tools you need to ensure that they end up in the right place at the right time. Reach out to us today to learn more about how you can better manage your important information and easily access it any time you need.

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