Data Management

Data Management Used in Healthcare?

Healthcare providers use data management systems that allow for permission-based access that keeps private information secure when changing hands.


The world of healthcare is built upon the trust between medical providers, insurance companies, and the patients they depend on. Being able to create streamlined communication between all of these parties can pose a challenge due to the sheer amount of variations in data being provided.

Providers must ensure that patients have access to their own information while still maintaining proper privacy and data security. This is where data management comes in, facilitating the protection and access of sensitive information that still needs to be used during normal business processes.

What Makes Up Healthcare Data?

Think about the last time you visited a medical office as a new patient. There are multiple forms and disclosures that must be signed before you'll even be seen. From there, your file will start including more and more unique information such as:
Medical charts

  • X-ray, MRI, and CT scan images
  • A detailed list of prescription medication
  • Lab and test results
  • Previous medical history
  • Insurance information
  • Personal data such as your name, DOB, SSN, and address

How Does Healthcare Data Management Help?

Data management is used in healthcare to provide all of the above information to different medical facilities as your health needs change. To make the experience of referrals consistent, healthcare providers opt to use data management systems that allow for permission-based access that keeps private information secure when changing hands.

Another factor that makes data management crucial for healthcare is the ability for AI and machine learning to automate the process of updating patient files, organizing intake forms, and indexing files based on industry rules and regulations.

Why Is Proper Data Management So Important?

Personal information is a heavily protected piece of data for every patient and office. The amount of information that a single facility has available at any given time can be enough to put their patients at risk of identity theft in the event of a security breach.

On top of this, the consequences of a medical office not properly protecting their data can include fines, loss of license, and even potential jail time in extreme cases. Keeping the access to personal data restricted to those who actually need it will stop both external and internal parties from obtaining the information they have no right or need to possess.

Once all data is properly secured, data management then works to improve workflow and efficient access. Oftentimes forms will request the same information as each other which creates redundancies within the database. By reducing how many times a specific piece of data is listed for a patient, any updates or changes to the info are able to be corrected in one central location.

Redundancies are also a concern when multiple platforms are being used to store patient information. Data management will bring all of these sources into one access point, eliminating issues commonly found in cross-platform communications. Locally storing all of this data can also pose a problem regarding both security and financial costs. As a facility expands, cloud-based data management quickly becomes a necessity to keep budgets in line while also improving efficiency in the workplace.

How Can Scan-Optics Improve Existing Healthcare Data Management?

With one of the biggest challenges in healthcare data being the sheer amount of unique and industry-specific information, Scan-Optics applies our easy.forward™ system to leverage the most advanced AI and machine learning methods. Electronic medical records pose no problem regardless of how many different systems are currently being used.

Our document processing has achieved a 99.9% accuracy across multiple industries thanks to our devout research teams that take both technological practices and industry insights into account when creating new features and improving upon what's already available.

If your facility is in need of healthcare data management, you can learn more about our platform.

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